Recording consent check
Most US states let one person on a call agree to record it. About a dozen don't, and a call that crosses state lines is safest under the strictest rule of anyone on it. Say where everyone is and whether an AI notetaker joins, and see whether everyone has to agree, the law behind it and the words to use.
Nothing you type leaves this page. A guide to the rules, not legal advice.
Who is where
California
The meeting
The notetaker is the new part
Recording laws were written for a person with a tape recorder. An AI notetaker that joins from a calendar invite records for its vendor too, often keeps the audio, and may send the summary to everyone on the invite. Which settings to switch off in Otter, Fireflies, Zoom, Teams and Google Meet, and where client confidentiality comes in, is in our article The AI notetaker joined the call. For what staff may paste into AI tools in general, the AI use policy builder writes a one-page policy.
State rules from the statutes listed, read October 2026. On calls across state lines, the California Supreme Court applied California's all-party rule to a Georgia firm recording Californians (Kearney v. Salomon Smith Barney, 2006). Delaware's two statutes conflict and are treated as all-party; Connecticut, Michigan, Nevada and Oregon have the splits noted. A guide, not legal advice. More free tools: biz59.net/tools.